Scheduling. As anyone in charge of scheduling for a company or business knows, it can be a stressful, frustrating endeavor. The more employees there are, the harder it is to create schedules that take into account the schedules of employees, the needs of the business from day to day and accounts for possible emergencies, no shows or call outs. This is particularly important when running a restaurant and scheduling servers, hosts, hostesses, bar backs, bussers and bartenders. In order for a restaurant to run smoothly, the staff needs to be efficient and effective at their jobs. The issue with these types of jobs though, is that the schedule changes often, usually weekly. Many people who schedule know that it takes numerous spreadsheets, calendars, wasted paper, sticky notes and drafts to get a schedule right. Not to mention after it is done, chances are someone will call out or need to change something and they the scheduler will have to start the process all over again.
What if there were an easier way to do this though? What if there was a way that required no paper, no spreadsheets, no printing and reason to redo the schedule over and over? This is not too good to be true. It is real and it can be done through the use of label magnets. Label magnets can stick to a whiteboard or walk in refrigerator or freezer door or even chef prep table. Any magnetic friendly surface you have in your restaurant will work. All you need to do is create a large, one time use calendar and magnetic labels for the names of all your employees including servers, bartenders, bussers, hosts, and bar backs. You can even include kitchen staff if you want. You can color code the names or add codes to the magnets, but then, once these steps are done, all you have to do is stick the names in their slot on the schedule with the freedom to move them around as necessary until the schedule is complete. Then, all staff has to do is snap a quick picture on their smartphones so they can have their mobile schedule with them at all times. This also prevents you from having to email out a schedule every week, even though you could also take a picture of the magnetic board and email it out as well.
When the next week comes around, all you have to do is move the names into new slots and try different combinations until you have perfected the schedule for the next week. This process is made easy by simple magnetic strips that are a cheap, durable, long lasting and efficient way of doing scheduling. Anyone who has done scheduling, especially in a restaurant knows, the easier a task is and the faster it takes to complete it, the better. The restaurant business is fast paced and it is important to be able to focus on customer service and food, because those are the most important aspects that keep a restaurant going and keep customers coming back.